InventoryBase is the most advanced and sophisticated property inspection software on the market. Take a look at some of its key features below

Multi-User Access from Anywhere

Access the InventoryBase Dashboard from any location on any device with a browser, including PC, Mac, Smartphone or Tablet.

Grant your clients or landlords an account to accept online bookings, schedule appointments in advance and download completed reports.

Work Solo or in a Team, share and assign appointments between your clerks and inspectors.

Portable and Offline Reporting

Download the InventoryBase mobile app for iOS or Android, and complete reports on-site without the need for an Internet connection.

InventoryBase gives you the tools to produce reports faster, in a range of formats, and have reports completed, signed and uploaded for clients or tenants the moment you leave the property.

Built-in Audio Transcription

Record voice dictations using the InventoryBase App to save time typing up reports, audio can be uploaded for transcription online using our slick report editing and audio-playback tools.

Want your reports transcribed for you? Our Transcription Team will deliver your reports back fully typed from 35p per minute of recorded audio, with Same Day and Next Day options available.

Want to use your own typists? No problem. Add typists to your Team and assign them reports to process as soon as you’ve uploaded your files.

Global Shared Dictionary

Add your commonly used descriptions and phrases to your dictionary, readily pre-filled with hundreds of common industry terms.

InventoryBase will suggest as you type, or recognise shortcuts and abbreviations to speed up text entry on-site, without getting in your way when writing freestyle.

Have multiple clerks? They’ll all get the same shared Dictionary to enable consistency across your organisation.

Pre-Set Templates

Finish reports with the least amount of repetition and cut time spent in the field in half.

Create an unlimited variety of templates to suit various types of reports, allowing clerks and inspectors to dive straight into capturing observations and images at the property.

InventoryBase comes with sample templates and a wide range of data input formats, from detailed Item-Description-Condition text entry to Star Ratings to Quick-tap Checklists, enabling faster inspections of all kinds or highly detailed inventory reports.

Interactive Web Reports

Grant clients and tenants access to view reports online instantly the moment they’re marked complete, reports can be automatically or manually shared via a private URL, with options to print or save as PDF.

Reports are automatically generated and numbered, with photos referenced and optional notes, disclaimers, declaration and terms appended.

Provide landlords and tenants the ability to add their own comments and supporting evidence to manage potential disputes.

Digital Signatures

Capture agent, landlord or tenant signatures on the App right at the property, or remotely via the Interactive Web Report, using touch, mouse or Stylus pen.

Save PDF reports inclusive with digital signatures and comments. Eliminate the need to print paper-based reports for good.

Workflow Management

Customise your workflow to suit working with typists, new employees, contractors or trained professionals. With options to force RSVP of appointments, or sending reports to Management Review before clients see them.

Track report progress over a series of Workflow States, knowing where every property is in the report lifecycle always, so you can stay on-top of your turnaround times.

Lifecycle Report History

Store inventory details on the first visit, track revisions over time and compare and overwrite original reports in the field quickly and easily.

InventoryBase stores all report history throughout every tenancy lifecycle, reducing the potential for lost tenancy deposit claims.

Reduce property maintenance by identifying and flagging up issues in-the-field, monitor fair wear and tear, and keep an eye on the health of all your managed properties far simpler than ever before.

Detailed Audit Trails

Monitor activity across your organisation, in real-time, with instant activity notifications, desktop alerts and detailed audit trails for every single property.

Track your team and view reports the moment they are marked complete. Get reports to the right people faster than even before.

Track outbound emails with read receipts to know when reports have been successfully received and opened, adding even more evidence should disputes arise.

Custom Pricelists and Invoicing

Create dynamic pricelists with specific settings to automatically allocate pricing during the bookings process, according to report type and property size.

Override pricing for specific clients and optionally generate invoices when reports are completed.

Receive weekly exports of all your completed appointments or link your account to supported third-party Accounting products like Xero or Clearbooks for even more automated billing.

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Going Enterprise?

InventoryBase comes with additional power tools on the Enterprise plan, including custom designed reports with your company branding. The following are some of the advanced features included with Enterprise:

Go Enterprise

Custom Branded Reports

Personalised cover pages designed to match or upgrade your existing reports.

Fully branded and styled throughout to your corporate identity, giving you unique reports with your company logo and branding.

Better Diary Management

Manage diaries in a way that suits you. With month, week, day and list-view for Tasks, Enterprise users also get to see all their clerk diaries at a glance, including holidays and existing bookings.

Find where the gaps are in your team’s schedule, so you can plan visits more effectively.

Clerk Availability & Holidays

Set available working hours, geographic radius and holiday periods on clerks. Allow clerks to book in holidays and personal appointments themselves for manager review.

InventoryBase stores who’s available, when, and where.

Assisted Scheduling

InventoryBase’s Enterprise Scheduler provides algorithms to determine the best person for the job, by their availability and proximity to their last known location.

View clerk diaries at a glance so you know how to effectively plan work throughout the day.

Advanced Pricelists

Override default pricing on a client by client basis.

Automatically calculate contractor payments from pre-set margins, and enable client self-billing for marking up payments.

InventoryBase provides powerful billing tools that are self-aware depending on the type of report, property size and furnishing levels.

Interested in White Label?

Re-skin InventoryBase with your company logo and branding, hosted under your domain URL with alerts sent from your own email address.

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